Terms & Conditions

Terms and Conditions Outline

Reservation Retainer: Outline the required non-refundable retainer/deposit amount (e.g., 25–50%) to lock in the event date and time.
Final Payment Due Date: Final payment is due on the day specified in the contract.
Accepted Payment Methods: We accept cash, Zelle, cashier's checks, or credit card. No personal checks.
Late Payments & Cancellation Fees: Late payments fees are at the discretion of Kwikpic Photobooth, and up to 15% per day will be assessed.

Host Cancellation Notice: Notice must be given within 48 hours of the event. If no notice is given,
Rescheduling Rules: Clarify policy for date changes (e.g., subject to booth availability, potential rescheduling fee, or penalty-free if requested 30+ days prior).
Inclement Weather / Acts of God (Force Majeure): Detail protocol if severe weather, natural disasters, state emergencies, or mechanical failure prevents booth setup or completion.

Physical Space & Footprint: Specify required dimensions (e.g., 10' x 10' area with minimum 8' ceiling height for backdrop setups).
Power Supply: Require a standard, dedicated 110V, 15-amp grounded outlet within 20–25 feet of the setup location.
Indoor vs. Outdoor Setup Rules:
Outdoor events require a completely dry, level surface.
Must be protected under a weather-proof tent/canopy away from direct sunlight, rain, and extreme ambient heat or cold.
Access & Parking: Host must provide vendor parking, elevator access (if applicable), and clear entryways to the setup area.

Setup & Breakdown Allowance: Kwikpic Photobooth will arrive at minimum 45 minutes prior to the event start time outlined in the contract.
Delays / Access Restrictions: State that if venue access is delayed by Host or venue management, lost operational time will not be extended or refunded.
Idle Hours: Define rates for paused booth time requested by Host (e.g., dinner speeches or presentations where booth operation is paused).
Overtime Requests: Process and hourly pricing for extending booth hours on-site (subject to attendant availability and immediate payment).

Host Liability: Host accepts financial responsibility for any theft, damage, or destruction of photobooth hardware, cameras, lighting, backdrops, software, or props caused by event guests or venue staff.
Misuse & Safety Discretion: The attendant reserves the right to temporarily suspend booth operation or remove specific props if guests exhibit unsafe, unruly, or abusive behavior, or if liquids/food are near equipment.
Children Supervision: Require an adult to supervise children under the age of 12 near or inside the photobooth area.

Model Release (Standard Clause): Granting company rights to capture images, video clips, and media during the event for company portfolio, promotional website, social media, or marketing materials.
Opt-Out Provision: Clear mechanism for Hosts who require a private event (e.g., high-profile corporate events or private parties requiring strict confidentiality or non-disclosure).
Logo & Sponsor Artwork: Host guarantees they hold legal ownership or license for any custom branding, corporate logos, or graphic overlays provided for photo print template design.

Wi-Fi Connectivity: State that instant digital delivery (SMS, email, AirDrop, QR code) requires functional venue Wi-Fi or cellular connectivity. If network signal fails, digital media will queue and send post-event without refund liability.
Online Gallery Lifespan: Define how long event galleries remain active online (e.g., hosted for 30–90 days after the event before archiving or deletion).
Photo Quality Limitations: Acknowledge that ambient venue lighting, fog machines, or strobe lights outside vendor control may affect photo aesthetics.

Capped Liability: Specify that total company liability for any claim, defect, failure, or breach shall not exceed the total dollar amount paid by the Host under the contract.
Indemnification: Host agrees to defend and hold harmless the photobooth company and its staff from any third-party claims, personal injuries, or property damage arising out of the event.

Jurisdiction: State the governing state laws (e.g., State of Texas) and local court venue for resolving contract disputes.
Severability: Clarify that if any provision is found invalid by a court, all remaining provisions stay in full legal effect.